National Criminal History Improvement Program (NCHIP)
Department Of Justice, Office Of Justice Programs
GOAL(S): Ensuring the quality and completeness of the nation’s criminal history record systems by providing financial and technical assistance to states and tribes for the establishment or improvement of computerized criminal history record systems and related systems capturing data on mental health and protective orders. OBJECTIVE(S): Objective 1: Improve criminal history record systems in the U.S. states and territories to support background checks for the purposes of identifying ineligibl
Jargon-free version
Helps states improve their criminal history records systems. Provides funding and support for better data on criminal offenses and mental health issues.
Quick Facts
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What Is This Program?
What Benefits Are Offered?
Provides direct awards and technical assistance to states, territories, and federally recognized tribes to improve the quality, timeliness, and accessibility of criminal history records. Funding supports areas such as improving dispositions and mental health submissions for national systems (e.g., NICS). Technical assistance includes surveys, evaluations, national forums, and direct guidance.
Who Is Eligible?
Industries: criminal justice, law enforcement, public safety, government
Region: all states, eligible territories, federally recognized tribes
Other Criteria: Applicant must be the agency designated by the state governor to administer the NCHIP award, Focus efforts on improving the availability of dispositions (specifically for felony and misdemeanor crimes of domestic violence) through national systems, Focus efforts on improving reporting records of persons prohibited from possessing firearms for mental health reasons to the NICS, Agree to use a portion of awarded funds for NICS-related improvements (unless certified already meeting or focusing on a greater information sharing gap), Ensure systems developed are compatible with standards and procedures governing national systems (III, NICS, NCIC Protection Order File) and state/local integration programs, Comply with data security and confidentiality provisions (e.g., 28 C.F.R. Part 22, NIST, OMB, FISMA Moderate security level for projects handling identifiable private information), Develop and maintain a BJS-approved Data Management Plan (DMP), Comply with human subjects protection (28 CFR Part 46) and confidentiality (28 CFR Part 22) requirements, Submit a Privacy Certificate and a Human Subjects Protection Certification of Compliance Form
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📋What Are the Application Steps & Timeline?
- 📝Steps to Apply
- Submit an SF-424 and an SF-LLL in Grants.gov
- Submit the full application including attachments in JustGrants
- 🌐Application Portal
- https://www.grants.gov/
- 📤Submission Method
- online
- 🔄Intake Type
- fixed-deadline
📄What Documents Are Required?
- ✅Required Documents
- Human Subjects Protection Certification of Compliance form
- Privacy Certificate
- Data Management Plan (DMP)
- 📎Optional Documents
- IRB approval letter
- 📐Format Requirements
- PDF only, max 10MB
- 📥Templates Available
- ✉️Supporting Letters
- IRB approval may be required depending on the project.
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💰What Expenses Are Eligible?
- 🧾Eligible Expenses
- data collection
- statistical activities
- information processing
- data management
- 💳Payment Model
- mixed
🤝Is Matching Funding Required?
- 🔀Matching Required
- Yes
- 📊Matching Ratio
- 25% minimum
- 🏦Eligible Matching Sources
- cash
- in-kind
- 📚Stacking Rules
- Combining with other government funding is allowed
- 🛡️Proof of Matching Required
- Documentation of matching funds required
📊What Are the Reporting Requirements?
How Do I Apply?
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FAQFrequently Asked Questions
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This program accepts applications on a rolling basis.
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