Cooperative Agreements to States/Territories for the Coordination and Development of Primary Care Offices

Department Of Health And Human Services, Health Resources And Services Administration

The State Primary Care Offices (PCO) cooperative agreement aims to improve access to primary, dental, and mental health services for uninsured, isolated, and medically vulnerable populations by coordinating statewide primary care initiatives and health workforce strategies. Through statewide needs assessment, shortage designation coordination, and targeted technical assistance, the PCO identifies unmet health needs, monitors provider availability, and supports the development and expansion of co

Jargon-free version

Helps state health offices improve access to primary care for underserved populations. They get support for coordinating health services and workforce strategies.

Quick Facts

Funding
$14 - $135,000,000
Deadline
Rolling
Status
Rolling Intake
Category
Health & Biomedical Research
Organization
Department Of Health And Human Services, Health Resources And Services Administration

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What Is This Program?

The State Primary Care Offices (PCO) cooperative agreement aims to improve access to primary, dental, and mental health services for uninsured, isolated, and medically vulnerable populations by coordinating statewide primary care initiatives and health workforce strategies. Through statewide needs assessment, shortage designation coordination, and targeted technical assistance, the PCO identifies unmet health needs, monitors provider availability, and supports the development and expansion of community-based primary care delivery systems. The program further advances recruitment and retention efforts—including support for National Health Service Corps initiatives—and works collaboratively with state agencies, health centers, and community partners to strengthen the primary care safety net. Collectively, these activities position the PCO to lead long-term, data-driven strategies that address health workforce shortages and expand access to care across the state.

What Benefits Are Offered?

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🏆 Detailed Application Guide

📋What Are the Application Steps & Timeline?

📝Steps to Apply
  • Register with HRSA's Electronic Handbooks (EHBs)
  • Submit all documentation in response to the conditions of award via EHBs
  • Receive a new Notice of Award (NoA) once conditions are lifted
  • Begin project activities and draw down funds from Payment Management Services (PMS)
🌐Application Portal
https://ehrsa.gov
📤Submission Method
online
📅Key Dates
60 days of the NoASubmission of post-award documentation
60 days of the NoAProperty Documentation
60 days of the NoALandlord Letter of consent
120 days of the NoANotice of Federal Interest
60 days of the NoABudget Revisions
60 days of the NoASchematic Drawings
120 days of the NoAEnvironmental/Historical Preservation
🔄Intake Type
fixed-deadline

📄What Documents Are Required?

Required Documents
  • SF-424 (Application for Federal Assistance)
  • SF-424A (Budget Information - Non-Construction)
  • SF-424B (Assurances)
  • Project Narrative
  • Budget Narrative
  • Indirect cost rate agreement
  • IRB approval letter
  • Environmental review
📐Format Requirements
PDF only, max 10MB
✉️Supporting Letters
Signed cover letter with details about balance, new budget period and an explanation of why the request.

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💰What Expenses Are Eligible?

🧾Eligible Expenses
  • Construction costs
  • Modernization costs
  • Design/planning related costs
  • Equipment costs
🚫Ineligible Expenses
  • Contingency costs above 5%
  • Costs not described in approved budget
📏Expense Caps
Administrative and Legal Expenses capped at 10% of total allowable project costs; Miscellaneous Costs capped at 10%; Contingencies limited to 5%.
💳Payment Model
reimbursement
Retroactive Expenses Eligible
No

🤝Is Matching Funding Required?

🔀Matching Required
Yes
📊Matching Ratio
25% minimum
🏦Eligible Matching Sources
  • cash
  • in-kind
📚Stacking Rules
Cumulative government assistance is allowed.
🛡️Proof of Matching Required
Documentation of other funding sources is required.

📊What Are the Reporting Requirements?

🗓️Reporting Frequency
semi-annual
📑Reporting Requirements
  • Semi-Annual Progress Report (SAPR)
  • Federal Financial Report (FFR) - SF-425
  • SF-428 Tangible Personal Property Report
  • Ad Hoc Submissions
  • Integrity & Performance Reporting (if Applicable)
  • Final Reporting Requirements
🔍Audit Requirements
OMB Uniform Guidance Single Audit if the recipient expends $750,000 or more in federal awards
🗄️Record Retention Period
3 years post-final-report

How Do I Apply?

abah@hrsa.gov
(301) 945-9653

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FAQFrequently Asked Questions

Visit the program page for detailed eligibility requirements.

This program offers funding up to $135,000,000 (minimum $14).

This program accepts applications on a rolling basis.

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